Vendor FAQ

2017 Hovander Homestead Bluegrass Festival

Craft and Food Vendor FAQ

FOOD VENDORS ONLY:

Are there any other specific requirements for food vendors?

Yes, all food vendors are responsible for obtaining all necessary and required health and food handling permits.  Additionally, copies of all permits must be on file with the Hovander Homestead Bluegrass Festival before vendors can set up at the Festival.

What is the policy on food availability to festival attendees?

In a nutshell, festival attendees and staff expect vendors to offer the food and drink as contained on their application during vending operating hours as noted below (i.e., Vendors need to ensure that they don’t run out of food during the vendor operating hours).  We intend to establish a long and fruitful relationship with our food service vendors for many years to come. Those vendors that adhere to this policy will be favorably considered for future festivals.

All VENDORS:

Will you be having a vendor program at the Festival?

Yes! We are planning on having both food and craft vendors at the Festival.  Applications for potential craft and food vendors may be found on our website.

When are Vendors expected to be fully set up and when are they required to take down and be off-site?

This year we are adding a free-to-the-public festival on Friday afternoon, early evening.  This will be a sponsored event with two bands.  ALL Vendors are expected to be set up by 2 pm on Friday, September 1st, 2017.  The festival ends at 8pm on Sunday evening.  Vendors can exit at any time after 8pm. However, the deadline is by no later than noon the next day, September 4th, 2017

What are the vending operating hours?

Craft Vendors:

Friday:  2:00 pm to 7:30 pm
Saturday and Sunday:

Start Time:  No later than 10:00 am

Closing Time:  No earlier than 7:00 pm and no later than 8:30 pm.

Food Vendors:

Friday:  2:00 pm to 7:30 pm

Saturday and Sunday:

If you provide Breakfast and/or Morning Coffee: 

Start Time:    7:30 am

Closing TimeNo earlier than 7:00 pm and no later than 8:30 pm

All other food services: 

Start time:    No later than 11:00am

 Closing time:  No earlier than 7:00 pm and no later than 8:30 pm.

What is the expected Attendance for the 2017 festival?

Festival attendance is determined by many factors for which we have no control.  However, based on feedback, previous festival attendance and the positive feedback we continue to receive, we are expecting a great turnout.  Although not guaranteed, we expect this year to increase by at least 70%.  Last year we had attendance of approximately 2000 people. 

 

How does one apply to be a Craft or Food Vendor?

Visit our web page by clicking on this link:  CLICK HERE

Once applications are available, simply click on the appropriate vendor application.  Complete the form and submit.  Once a decision has been made and a vendor’s application has been accepted, that vendor will receive notification and the final paperwork to be signed and returned with the Vendor fees.

 

What types of food vendors are you looking for?

Craft Vendors:  We have no specific criteria for the types of craft vendors.  Those vendors that are selling commercially bagged products for which no health permit is required will be included in the Craft Vendor category (e.g., bagged caramel corn, Jelly Bellies, and so forth). Additionally, our audience appreciates many diverse types of vendors from clothing, jewelry and vendors that are artisan in nature (e.g., custom musical instrument luthiers, makers of acoustic instrument, sellers of music related accessories and so forth).  Vendors with adult or drug paraphernalia will not be permitted.

 

Food Vendors:  Our attendees appreciate delicious foods from all ethnicities.  Priority will be given to those food vendors that serve and make food from fresh ingredients and when cooking is necessary, cooked on-site. 

 

How many Vendors are you looking to have on-site during the festival?

 Craft Vendors:  We have allocated space for approximately 20-25 vendors.

Food Vendors:  We have allocated space for a minimum of 6 and a maximum of 8.

 

How will vendors be selected?

Interested Vendors need to submit a vendor application to be considered.  Deadline for all Vendor applications is June 30th, 2017.  However, we urge you to apply as early as possible as all applications are reviewed weekly by our vendor committee to make final selections as to which vendors will be invited to participate in the festival.  Once a vendor’s application has been accepted, that vendor will receive notification and the final paperwork to be signed and returned with the Vendor fees.  Due to the limited number of vendor spaces available, we anticipate that we may not be able to accommodate all vendor applicants.  Therefore, we urge vendors to get their applications in ASAP.

 

What are the Vendor space sizes?

Craft Vendors:  10’x10’ and 10’x20’ and 20’x20’.

 

Food Vendors:  Food vendor fees are based on other costs required to provide the space for the vendor.  Therefore, Vendors will be assigned a spot that will accommodate a reasonable area for the type of vendor (e.g., BBQ, food truck, etc.).  However, space for seating etc. will be determined by the festival for use by all.

 

What about power and water for craft vendors?

Craft Vendors:  Power and Water will not be available for Craft Vendors.

 

Food Vendors:  Power will be provided by the festival committee and depending on the power requirement, the cost of the power is included in the Vendor Fees. There are no direct plumbed water lines for use by Vendors.  However, there is a small three-sink basin in the Picnic Shelter.

 

Do vendors need liability insurance?

Yes, all vendors will need to carry and provide evidence of a current general liability insurance policy.  Specific instructions and requirements regarding the liability policy will be sent to the vendor applicant upon acceptance of their vendor application.

 

Are there any other specific requirements for food vendors?

Yes, all food vendors are responsible for obtaining all necessary and required health and food handling permits.  Additionally, copies of all permits must be on file with the Hovander Homestead Bluegrass Festival before vendors are allowed to set up at the Festival.

 

What are the Vendor Fees?  

Craft Vendors: 

10’ x 10’:    $100          

10 ’x 20’:   $190        

20’ x 20’:  $285            

 

Food Vendors:

  • $200 with no power (Note: Vendor-provided outside generators are not allowed)
  • $ (To be determined)   with power up to 110v/20 amps max;
  • $ (To be determined)   with power up to 240v/50amp max;

Note: Food vendors – we are changing our vendor program this year and hoping to provide additional opportunities for vendors who need power.  We encourage all vendors to apply early and we will notify you as soon as we finalize our vendor pricing.

Thank you for your interest in the 2nd Annual Hovander Homestead Bluegrass Festival!